Information on 'Involved/Injured' Person (IP)

Information on 'Involved/Injured' Person (IP) Status List

The ‘Person Status’ of the ‘Involved/Injured Person’ (IP) has been changed from a one-tier to a two-tier system. This provides clarity around the identity of staff and student members who are involved in accidents and near misses. Further information is given below.

What are the new descriptors/selectable options?

There are five main categories (as listed below), each with further sub-categories.

Some of the terminology used, e.g. ‘Professional Services’, might initially be confusing and those reporting and submitting accidents may be left wondering where the more common terms of ‘Research Assistant’, an ‘Office administrator’ or ‘Gardener’ now fit into the system. There is a list with examples for the new categories that will hopefully help in getting used to the new categories: IP Status List.

If an incorrect category is accidently selected, this is not a problem. The Accident/Incident team in the Safety Office will check and, where necessary, advise and make corrections. It would help everyone if the ‘common term’ is entered in the adjacent field ‘Occupation’ because this will enable the DSO/DA or the Safety Office to spot where a correction is required.

How does the 2-Tier system work?

When completing the ‘Injured Person’ section and when clicking on the ‘IP Status’ field, a drop-down list appears with the new selectable options.

Each option shows the main category and the sub-category on one line with a ‘>’ separator between them.  Please see the screenshot below.

What will happen with previous accident/incident reports that are already signed off?

RISKEX has helped us to align the previous (now disabled) selectable options with the new options as accurately as possible. All accident/incident records since we started to use the online system have been assigned the new IP categorisation.

What needs to be done?

Good communication within Departments and Institutes is crucial to the successful and correct use of the selectable IP options. The Safety Office relies on DSOs, DAs and First aiders to cascade this information to staff and students. This could be facilitated by various means:

• Via the departmental intranet where both this message and the IP status list could be made available for all to view and download
• Via noticeboards in buildings – the list could be made available in office spaces, canteens, social rooms, meeting rooms, labs, etc.
• By email to the departmental First aiders, lab managers, lab technicians and other key personnel to whom accidents are likely to be reported and who frequently submit new accidents/incidents

Please report any problems with the IP Status selection to the Accident/Incident team by contacting us by email: Accidents-Incidents@admin.cam.ac.uk.